Posted: 31 Jul 2022

Location: Kuwait

Job Title: Executive Personal Assistant – KWT

Job Code: ORX007-KW-EPA-JUL22

Job Description:
Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.
Core Responsibilities:
This position includes but does not limit to the following:

? Assist with day-to-day operations of company-wide Admin functions.
? Manage, prioritize, screen and monitor Managing Director's correspondence including calls, emails, post and fax to ensure that they are dealt with appropriately.
? Setup and coordinate meetings and appointments and manage schedules to enhance effective time management.
? Create, transcribe, and distribute meeting agendas and minutes.
? Responsible for managing the day-to-day operations of the admin department for the company and all its sister concerns
? Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicles registration and family members documents.
? Coordinate with the legal Department to ensure that all visa and residency-related formalities for employees are completed on time.
? Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.
? Maintains an up-to-date database of company licenses (and staff residencies, if required).
? Coordinate and report on business trips
? Supervise managing company documents and archives through the Admin Assistant and Office Assistant.
? Report on project management software (Asana) on all activities to top management and follow up on overdue tasks with all functional heads and staff
? Obtain Management approval on agreement / Transactions / Payments, etc as deemed necessary
? Serve as an aide to the family and liaising with the office
? Conducts research and analysis tasks are required.
? Assist in the centralized filing and archiving of documents.
? Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.
? Occasionally handles confidential and non-routine information.
? Any other task as required by the management.
 
Travel Management:
? Maintain travel related arrangements & schedules
? Responsible for airplane reservations, tour arrangements, hotels reservations, car rentals and special excursions for the family
? Process visa application
? Coordinate and report on business trips
? Must have basic knowledge about Europe & US travel bookings and arrangements
? Must have good communications and sales skills.
? Computer skills are a must to navigate through modern reservations systems

Education and Experience:
? Bachelor’s Degree. Certification in a relevant field is a plus
? Prior working knowledge/experience in administration work
? Experience with document management systems
? Knowledge of Kuwait law practices
? Knowledge of applicable document development processes
? Communication Proficiency
? Willingness to learn

Key Job Skills and Competencies:
? Planning and organizational skills
? Able to adapt to changing priorities and demands
? Deadline-driven
? Willingness to learn
? Strong verbal and written communication skills
? Sound judgment and decision-making skills
? Able to effectively handle sensitive and confidential information
? Information collection and management
? Ability to work effectively as part of a team
? Able to work well under pressure

Language Skills:
? Excellent oral and written communication skills in English. Arabic language is an added advantage.

Job Type:
? Full-time

How to Apply:

Please use the link (https://airtable.com/shrpcve1rbuEzeQFG) to complete the job form.
Also, select the above-mentioned job position and job reference code while completing the form.

Email CV: [email protected]

Note: We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

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Apply Email: [email protected]

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